THE HANDICRAFTS AND HANDLOOMS EXPORTS CORPORATION OF INDIA LIMITED (HHEC) (A GOVT. OF INDIA UNDERTAKING, UNDER MINISTRY OF TEXTILES)

“Noida Complex”,

A-2, Sector-2,

Udyog Marg, Noida-201301

Gautam Bhuda Nagar (U.P.)

SEALED QUOTATION INVITING FOR PRINTING OF ‘ANNUAL REPORT’ AND ‘ANNUAL ACCOUNTS’ FOR THE YEAR 2014-15 (ENGLISH AND HINDI) – REG.

ELIGIBILITY CRITERIA:

1. The bidder should be a registered firm engaged in printing and publishing with minimum experience of 05 (Five) Years. The bidder should have sufficient infrastructure, technical expertise and financial strength to undertake the contract.

2. Minimum AVERAGE ANNUAL TURNOVER of Rs. 20 Lakhs in the last 3 financial years. (Balance sheet/ CA certificate to be enclosed, duly supported by the income tax return for last three years.)

3. All the printing works like Page layout, Positive making, Plate making, Printing, Lamination and Binding should be done with Press/ in house only.

4. The bidder should have experience of similar multi-colour printing work of annual reports; magazines etc. of Central / State Governments/ Public Sector Undertaking. The nature of completed work should be publication of annual reports / conference reports / magazines / scientific bulletin / Brochures etc.

5. Firm/bidders blacklisted at any stage by Central / State Government body / PSUs / autonomous bodies etc. need not apply. A Self certification by the firm that they have not been blacklisted by any Govt. Deppt.

NOTE: The Bidder should provide the following mandatory information in Technical Bid:

1. Bidder must provide the information on the similar Printing works completed successfully & satisfactory.

2. The list of available facilities with the bidder MUST be submitted along with the quotation.

3. Bidder shall provide some sample copies of annual reports and magazines printed in the recent past. The samples provided must be satisfactory both in terms of printing quality and editorial work.

4. Bidder must submit satisfactory documentary proof from end – users.

(i) List of Organizations / Customers dealt by them.

(ii) Copy of Registration of Firm with VAT/CST/GST Nos.

(iii) The bidder should be reputed firm having registration certificates, Viz. VAT Registration, TIN number, PAN Card etc. The Photocopies of all the above documents should be attached with the quotation.

6. The Bidder should ensure full compliance to the entire requirement / Specifications mentioned in these documents.

7. The work (Designing, Printing Bidding & supply) must be completed as stipulated in the delivery schedule.

REJECTION OF QUOTATION:

Quotation not complying with the following will be rejected.

1. Not properly sealed.

2. Not submitted in two cover systems i.e. the sealed and duly identified ‘Technical Bid’ and ‘Financial Bid’. These, should be kept in one sealed envelope along with a covering letter in a separate sealed envelope super scribed ‘Quotation for HHEC Annual Report: 2014-15 and sealed properly.

3. Not submitted by the time and last date of submission.

5. Not signed properly by authorised signatory.

6. Over writing/cutting not duly countersigned by authorised signatory with

Company Seal.

7. HHEC reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the grounds of HHEC‘s action.

LIQUIDATED DAMAGES FOR DELAY IN SUPPLY:

1. Time is essence of the contract. The successful bidder must adhere to the time limit set by the Authority at the time of issuing the order and ensure delivery. Failure to supply all or part of the delivery on or before the stipulated date entail a pre-estimated pre-determined liquidated damages equal to 1% of the value of total contract price per day subject to maximum of 10% of total contract.

2. In case of delay in compliance with the order beyond 10 days of the stipulated time period, the Authority will have the right to cancel the order levying the above liquidated damages.

TEXT OF ANNUAL REPORT 2014-15.

The HHEC shall provide the text of ‘Annual Report: 2014-15 in English in MS word and MS Excel file. The agency will be required to arrange translation in Hindi language as per requirement of HHEC as well as validation of the translated text. Proof reading of the text (both English & Hindi) will be integral to work and would form part of the work contract.

QUOTATION OPENING AND EVALUATION:

1. Sealed quotations with Heading on envelope “Printing of Annual Report 2014-15 of HHEC of India Ltd.” may be submitted by 29.07.2021 upto2:30pm to:-

Chief Finance Manager

HHEC of India Ltd.,

“Noida Complex”,

A-2, Sector-2,

Udyog Marg, Noida-201301

Gautam Bhuda Nagar (U.P.)

For any queries please contact Secretary Division, HHEC - 0120-253915

2. Sealed quotations shall be opened on 29.07.2021 at 3:00pm.

3. HHEC shall open the main envelope containing sealed

(i) Technical Bids (Envelope- 1),

(ii) Financial Bid (Envelope-II) and

(iii) Covering letter,

In the presence of bidders or their authorized Representatives who choose to attend at Noida Premises on a date/time mentioned below. The bidder’s representative present shall sign in an attendance sheet. An Authority letter to this effect of the firm shall be submitted by the bidders before they are allowed to participate in bid opening.

4. Only one representative for any bidder shall be authorized and permitted to attend the bid opening.

5. The bidder’s names, modifications, bid withdrawals and such other details as HHEC, at its discretion, may consider appropriate will be announced at the opening.

6. Sealed Technical bid will be opened first by the Authority for scrutiny and evaluation of design submitted. Financial bids will also be opened later.

EARNEST MONEY:

An amount of Rs. 10,000/- (Rupees Ten Thousand Only) has to be submitted by way of Demand Draft in favour of “The HHEC of India Limited”, payable at New Delhi, along with the original copy of the Covering Letter submitted by the firm/agency. Payment by any other mode shall not be acceptable. Offers received without EMD shall be rejected straightway and will not be considered under any circumstances. EMD of tendering firms who submit the sealed quotations but withdraw the same before expiry of the tender validity date may be forfeited at the discretion of HHEC. EMD is refundable without any interest to the firm or supplier on unsuccessful bidder within one month from the date of selection of final Agency/Firm.

TAXES AND DUTIES:

1. VALUE ADDED TAX ON THE TURNOVER IF APPLICABLE: As per prevailing law/rules & regulations.

2. INCOME TAX IF APPLICABLE: Unless exempted by the income tax officer, income tax shall be deducted from all the bills as per applicable IT Act/provisions and its applicable amendments. For issue of TDS certificate, firm will provide Permanent Account Number (PAN) along with the bill.

SPECIFICATION:

Scope of Work:

• The rates should not have any ambiguities. Incomplete or ambiguous offers would be rejected. Rates are to be inclusive of all applicable taxes.

• Proof to be submitted for approval in printed form.

• Delivery period - within 3 to 4 working days after the approval of design, layout and Final proof.

• Any Addition/Reduction in charges for each 4 text pages on pro-rata basis would' be applicable.

• After completion of the work a soft copy of the full annual report shall be provided in CD/DVD to the Corporation (HHEC).

• HHEC have a reserve to right use of Single or all the services from the agency/firm.